As those who know me know well, there’s very little I enjoy more than ranting on endlessly about the stupid ways companies big and small treat their customers. The following saga is a perfect example of how not to treat your customers.
To sum it up for those that couldn’t be bothered to read my endless ranting, I booked a rental car for a day through Priceline for a trip while in San Francisco. The return time for the rental was 11pm, as confirmed on the reservation & receipt, but when I tried dropping off the car at 10:30pm, the location was closed and had no after-hours drop-off. I had to park the car overnight for $25, and the next morning Avis acknowledged their mistake and offered to pay for the parking, but then proceeded to try charging me for the extra time I had use of the car. These are the e-mails that followed after not being able to resolve the issue on the spot with the agent:
[Submitted via Avis.com's online feedback form]
Hi,
I’m writing you with regards to a very frustrating experience renting a car from Avis a short while ago while on a weekend vacation in San Francisco.
Having never been to the area, we wanted to spend a day driving down the coast while we were there, so I put in a bid on a rental car using priceline.com. My first bid for a convertible was rejected as too low, so I adjusted the offer and was successful in getting a compact car for $45 plus taxes and fees. I received a confirmation e-mail from priceline and made sure that all the details were correct, including my desired time window of 7am-11pm on Saturday, August 4.
When picking up the car at just after 7am at the Post St location, I asked if there were any convertibles available that I could upgrade to, and agreed to pay an additional $40 for the use of a Pontiac Solstice. The rental agent, David, provided me with a copy of the rental agreement, which indicated the $40/day upgrade (which I initialled) and “estimated rental charges $73.93″. I have no idea how that number came about, but it was less than the $45+40+taxes+fees that I was expecting, so why complain?! He gave me the keys, reminded me that the car was due back by 7:25 the next morning (which is key to what comes next), and sent me on my way.
We spent a wonderful day exploring the California coast (and the sunburn to prove it), and returned to the Avis location at 10:40 that evening, only to find it closed (I later learned on the website that the location closed at 7pm, but nobody mentioned that to me earlier that day). I tried finding the after-hours dropoff, but no luck. My girlfriend put in a call to the customer service line, and was told bluntly “we don’t have after-hours drop-off at that location, you should have known that”. The agent was very rude. We were left with no choice but to park the car at our hotel.
I drove back to the Avis office the next morning to return the car,
having had to change both the previous night’s plans as well as Sunday morning’s to accommodate this annoyance. I arrived at 8:05 and waited in line until 8:40. David, the same agent as the previous day, was at the counter when it was my turn. During this wait, I witnessed some of the worst treatment of customers I have ever seen. Aside from the unacceptable wait times, the most offensive moment was after a woman with an Australian accent who was asking for a map book was flippantly told she could try a bookstore. She left mumbling something like “this is ridiculous”. As the next customer stepped up to the counter, David made the following comment: “they all prisoners. that’s why they like that.”. Unbelievable.
Not wanting to get right into an argument over how not to treat customers, never mind fellow human beings, I explained the situation with the rental to him, and he said he had to talk to his manager about refunding the $25 I was going to be charged at the hotel for parking overnight. He disappeared into the garage for about five minutes, and upon his return said his manager had agreed to deduct the amount from the rental charges. He asked me for a receipt for the parking, which I could not provide, as I was not checking out of the hotel for another two days. David told me that they required a receipt, and I said that was fine, I’d drop it off once I checked out of the hotel — another inconvenience for sure, but partially understandable. That wasn’t good enough though, it had to be within 24 hours he said, as that’s when the rental gets “closed” on their system. After that, I would have to “go through corporate, and that will take months”. Always nice to find employees so confident in their own employers. Anyhow, I agreed to that as well, saying I would fax the receipt to the head office the following week and spend the following months anticipating my juicy $25 refund.
What happened next was the best part of all the incompetence so far: He advised me that my total charges were $107.87, in addition to the
previous day’s rate, because I returned the car late. I had assumed (silly me)
that their willingness to refund my parking expense was an acknowledgement of the problem with the opening hours, but not so. David couldn’t explain the logic, saying only “you are late”. I explained I was late because they
were not open at the drop-off time indicated. He didn’t care, also telling me
I should have been there when they opened that morning. Never mind over a half hour of time they were trying to charge me was for time I spent waiting in line, after having returned the car and handing the keys to one of the garage staff.
I asked to speak to a manager, and David called him. He said he was busy and did not have time to speak to me. I asked him to call him back and tell
him I was not leaving before speaking with him, because my problem could
clearly not be resolved without speaking to him, and was then told he would be
five minutes. Fifteen minutes later, I asked Davis to call his manager again.
The response this time was “he’ll be down when he’s finished”.
I had had it. It was now 9:15, I had spent over an hour at the Avis office that morning. I told David I was no longer waiting, and they would have
to figure it out. He said he had to close the account and asked me for my
credit card for the extra charges. I refused, saying I was not responsible for the charges, the reservation clearly stated an 11pm drop-off time and they were responsible for compensating me for the $25 parking charges.
The best line of the day came then: “Sir, you are holding up our car, we can’t give it to someone else until I close the rental”. I have no idea what
that means, but I again stated I was not going to provide my credit card nor authorize any further charges, and unless the manager was going to come
down to speak to me that instant I was leaving. David said “ok”, so I left.
Sure enough, in addition to the original charge, my credit card was debited an additional $107.87 on August 7.
I request that you refund this charge plus the additional $25 in parking expenses occurred no later than Friday, August 24. If no satisfactory resolution is reached by then, I will request a chargeback with my
credit card issuer.
The night before the deadline I’d given them to resolve this amicably, I received the following note from Avis, which clearly demonstrated that they didn’t care at all, not enough to actually respond to the points addressed in my e-mail, and especially not enough to offer a refund of any kind:
Dear Ms Hembach,
Thank you for contacting Avis via www.avis.com.
I do apologize for the delay in response to your e-mail. During peak
periods our response times may be adversely affected.
When reviewing your final billing, we show you returned the vehicle the
next morning at 0834 which we only give you a 29 minute grace period
without any penalty. Because your rental was not due back till the next
morning, technically we are not liable for any hotel parking ticket that
accured.
As a courtesy, I have credited the $25.00, but you are still liable for
the upgrade, taxes and surcharges for the upgrade and the additional
hour charges.
We appreciate your business and thank you for choosing Avis.
Sincerely,
Jann Hill
Avis E-Mail Customer Service Department
custserv@avis.com
FAX: 918-621-4850
It’s not that I was actually expecting them to resolve the issue properly - I’ve dealt with too many incompetent companies to maintain that faith. This, however, was an impressive display of disregard for one’s own customers that warranted a final e-mail before getting in touch with Visa to initiate a chargeback on my credit card.
Hi.
While I appreciate your getting back to me at all, telling a paying customer “sorry it took so long, but when we get busy everything takes really long” (even if it’s in pseudo-professional corporate-speak… “peak periods”? “adversely affected”? Who writes these scripts? They need to get out more!) is ridiculous. I gave you more than a week to resolve this issue, and you chose not to respond until the very last minute. Anyways, that’s all beside the main point:
Your “resolution” is absolutely not acceptable. It doesn’t even make sense. Either you acknowledge the error is yours and refund all associated costs, or you assert that the error is mine, and that I am liable for all associated costs. Accepting responsibility for the parking fee but not the late return simply doesn’t follow any logic whatsoever.
First, I don’t know where you came up with the time of 8:34 for drop-off, but that’s irrelevant for now. Since you seem keen on discussing the technicalities of this issue, let me restate the issue very clearly here.
My reservation, which I handed a copy of to your agent David when I picked up the car, clearly stated a drop-off time of 11pm. He did not point out that the office would be closed or that there was no after-hours drop-off available. It’s as simple as this: It is because of your inaccurate information that I was unable to drop off the car at the time indicated on the confirmation, and I will not be held liable for any associated charges whatsoever.
I don’t know whether this booking error was yours or Priceline’s, and frankly I don’t care — that’s for you to sort out with them. As far as I’m concerned, I had a confirmed reservation constituting an agreement which you did not live up to, and which caused considerable inconvenience and cost to me.
In the interest of expedience, I have refrained from itemizing additional charges incurred due to to your company’s error, including additional gas and plans for both the evening of the 4th and morning of the 5th that I had to change… never mind the complete waste of time that dealing with your company in person, over the phone and via e-mail has been.
As originally indicated, I will be submitting all documentation to my credit card issuer tomorrow with a request to initiate a chargeback.
I am also taking the liberty of forwarding these e-mails along with the associated backup documentation to a number of parties, including consumerist.com and the California Department of Consumer Affairs in order to help avoid others from experiencing your company’s blatant disrespect for its customers.
On a final note, I’d like to offer a little hint for improving your company’s abysmal customer service and disregard for its paying customers (not that I expect anyone to be paying attention, as it’s clear from your response below that you didn’t read or care to respond to a number of specific points):
Maybe the next time you can’t determine a customer’s gender from their first name, you should either spend twenty seconds on google to figure it out, or just leave the title out entirely. Taking a random guess at it is unprofessional, confusing and, quite frankly, insulting. On the other hand, your disregard for cultural diversity as demonstrated not only by your gender-bender, but also your agent’s racist remarks about a customer in front of at least twenty other people (which I outlined in my original note but you obviously were not concerned enough about to address in your response) is hardly surprising at this point.
Jens Hembach
…that’s Mr Jens Hembach
I haven’t gotten a response to this message, nor do I expect to. I was too busy to get in touch with Visa yet but will be doing that later today, and will be posting more updates as the saga further unfolds.